The meeting notes are hard to organize and can easily get lost in your inbox. However, this approach has many downsides.
Some companies still disseminate meeting notes the same way. In the past, minutes would be shared with the participants as an email attachment. How to take meeting minutes effectively Keep the minutes easily accessible In the worst case, you may end up having to repeat the meeting and have the same discussions all over again. Without a clear record, it is easy to forget why a certain decision was made. They allow participants to go back and revisit the key ideas and discussion points that led to a decision. They also help other stakeholders stay informed, for example when the meeting’s outcomes impact collaborative, cross-team activities or projects within the company. They act as a source of information for members who were unable to attend. They create clarity about what the next steps are and who is responsible for what, making sure no action items are forgotten. They notify people of tasks assigned to them and create clear timelines to keep everyone on track. A written record is the best way to avoid misunderstandings stemming from people having different recollections of the meeting. They are an important source of information allowing participants to reflect on what happened. Minutes provide a written record of what was agreed at a meeting and create a shared understanding of the outcomes. Here's why taking meeting minutes is worth the effort. However, in most cases, whether to take notes is entirely up to you. In some unique instances, taking meeting minutes may be required by law, for example during disciplinary meetings with employees or legal disputes. According to some sources, it was first used in that sense in the early 18th century. Thus, taking meeting minutes essentially means condensing the meeting down to the most important points. The word has actually originated from the Latin “minuta scriptura“, meaning “small notes“. In fact, “meeting minutes” have nothing to do with time at all. Why are meeting notes called “minutes”?Ĭontrary to the popular belief, notes taken at a meeting aren't called “minutes” because the note-taker records the notes along with the time. It works like a collective brain, allowing you to bring all your team's work together in one place and collaborate without the chaos of files and folders, context switching, or silos. Nuclino is a unified workspace where you can share and collaborate on documents, manage projects, onboard new employees, take meeting minutes, collaborate on documents, and more. Here's an example of meeting minutes taken in Nuclino: Minutes usually capture information such as: They are not a minute-by-minute record and instead focus on the outcomes of the meeting. They are not the same as the meeting agenda, which is prepared in advance and refers to the list of activities that participants are hoping to accomplish during their meeting. Meeting minutes, also called meeting notes, are the written record of everything that happened during a meeting. How to take meeting minutes effectively.What is the purpose of meeting minutes?.Let's dive deeper into what meeting minutes actually are, how to write them, and look at a few meeting minutes templates and examples. If you have a good reason to have a meeting, meeting minutes can be a highly effective tool to keep everyone on the same page. Yet neglecting this task is a mistake that can be costly in terms of both time and resources. Meetings themselves are often seen as a waste of time and documenting them even more so. Writing meeting minutes may seem like a trivial and unimportant task, something you would assign to an intern – or even wouldn't do at all. Keep track of all your meeting decisions and outcomes.
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